DPWH CRMS System Documentation
Comprehensive documentation for the Computerized Records Management System designed to modernize infrastructure project recordkeeping
System Overview
The Computerized Records Management System (CRMS) of the Department of Public Works and Highways (DPWH) is a digital system developed to modernize and automate recordkeeping for infrastructure projects. Its main goal is to replace manual, paper-based documentation with a secure and efficient system that promotes transparency, accountability, and efficiency in government operations.
System Objectives & Core Features
Primary Objectives
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Strengthen internal controls and enhance data accuracy
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Ensure secure record storage and retrieval systems
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Automate financial and progress reporting processes
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Provide real-time access for oversight agencies
Key Benefits
Transparency
Real-time project visibility for stakeholders
Accountability
Comprehensive audit trails and compliance tracking
Efficiency
Automated workflows and digital documentation
System Features
Dashboard Module
Real-time data visualization with project status, fund utilization, and performance indicators for management oversight.
Project Records
Centralized repository for project details, contracts, and costs with data validation and version control.
Audit Module
Tracks user activities and compliance with detailed logs for auditors and oversight agencies.
Reports Module
Automated report generation in multiple formats (PDF, Excel, CSV) with customizable templates.
User Management
Role-based access control (RBAC) system ensuring data confidentiality and proper authorization.
Security Controls
256-bit encryption, multi-factor authentication, and automatic session timeouts for data protection.
User Roles & Responsibilities
Administrator
Manages user accounts, permissions, and system configurations. Full access to all modules and administrative functions.
Project Engineer
Inputs and updates project details, uploads supporting documents, and manages project lifecycle data.
Auditor (COA/DPWH)
Reviews logs, verifies compliance, generates audit findings, and ensures regulatory adherence.
Guest Viewer (Public)
Limited access to summarized project data for transparency without exposing sensitive information.